LAKEWOOD BOARD OF DIRECTORS MEETING MINUTES FOR Saturday, May 15, 2021
The Lakewood Board of Directors meeting was called to order by Amy Volkmann at 9:15 am
1. Roll Call:
Board Members Present
Amy Volkmann– President
Stephanie Anderson – Treasurer
Ginny Palumbo – Secretary
Scott Geiger – Director
Carin Tio- Director
Nancy Kubina Carroll – Director
Not Present
Steve Hensen – Vice President
2. APPROVAL OF MINUTES: N/A
3. REVIEW DUTIES LIST –
Secretary
Treasurer
Directors
Stephanie Anderson and Ginny Palumbo will continue to take turns answering the emails. Each rotation is one month.Emails will be sent from the talktous email account and not personal
emails. Need to put a password list for talktous, deamhost webmail. All board members will have access to the google docs drive.
4. OLD BUSINESS:
Pavilion Roof- Scott Geiger strongly suggests we get quotes and complete the new roof this year, as the longer we wait, we chance having the wood deteriorate. Stephanie Anderson to contact Bontrager Construction for a quote. Nancy to ask the crew from Illinois to submit a bid.
Talktous -would like to look at another provider for the emails.
Bank deposit signers – the signers will be Amy Volkmann, Stephanie Anderson and Steve Hensen. Would like to start using Survey Monkey – Stephanie Anderson will develop a m
survey for the upcoming picnic and activities for the homeowners, how homeowners want correspondence from the BOD (not including the annual invoice that must be mailed)do homeowners use the website, does the homeowner have a keycard to the lakefront, would the H/O attend the summer picnic, if so how many will attend, will children attend what date works best, is there interest in a fall festival with an ATV/UTV parade.Stephanie Anderson to post the link on the two Facebook pages.
Mailings for the next annual meeting – 2 Envelopes are needed in each mailing.One will be for proxies and one for the mailing of the annual dues.Annual dues mailed in with the proxies are not opened until the day of the meeting and this delays receiving annual due payments on a timely basis. Annual meeting packet for homeowners to include the minutes from the previous annual meeting.Annual meeting minutes will not be published until approved at the next annual meeting.
Website administrator – need to look at another website platform.The current platform we have now is not user friendly and very difficult to use on a cell phone.
5. SECRETARY REPORT:N/A
6. TREASURER REPORT:
We have a balance of $5,725.97 in liens.
Liens as of 5/15/2021
Thomas & Nancy Brzoski
Lots #124, 287,294
$2,715.56
Diane Haman
Lot #45
$953.70
Geoff Hodgson
Scrimschaw Properties, LTD
Lot #46
$1,836.71
Edward Tannler (Deceased)
Lot #72
$220
TOTAL: $5,725.97
7. NEW BUSINESS:
Scott Geiger would like to purchase mulch for the flower beds and cleaner for the shed.The cost
about $500 for miscellaneous supplies.Ginny Palumbo made a motion for Scott Geiger to
purchase the miscellaneous supplies not to exceed $500.Seconded by Nancy Kubina Carroll.
Meeting dates:
June 19, 2021
July 10, 2021
August 28, 2021
Ginny Palumbo made a motion to adjourn at 10:44 am.Seconded by Nancy Kubina Carroll.
Ginny Palumbo
Secretary
Lakewood POA